Microsoft Teams provides a hub for every day work. Since project management requires thorough communications and collaboration, using Power Automate to automate repetitive processes can help ensure success. Upon completion corresponding tasks are created in the correct project in Planner that match the tasks in Microsoft Project Online. In order to ensure this, the Task name returned from the Create a New Task trigger results returned is specified as the Title in the Create a Task action for Planner. The tasks will be created using the identical name of the Project Online tasks. The Create a Task Action will use Group Id and the Plan Id to isolate the correct planner project in which new tasks will be created. If the title of one of the plans is equal to the project in which tasks are being created, the Create a Task action is executed. If there is an Office 365 Group with the same name as the project in which tasks are being created, we list the plans (Microsoft Planner projects) that are using this Office 365 Group for membership.Īfter we obtain the list of Planner projects, we implement a Condition to determine if the title of one of the plans (value Title) is the same as the project being published with new tasks. Once the list of Groups is returned, a Condition is implemented that cycles through the returned Office 365 group names to determine is one is named as the project in which new tasks are being created. In addition to the Create a Task in Project Online trigger, the flow also uses the List groups I own and belong to Action in order to determine the Office 365 Groups the current logged on user belongs to. If a project does exist, the flow will create any new Task(s) that triggered the event in the Planner project. Once triggered, the flow will check to see if a project in Microsoft Planner exists with the same name.

In this video we demonstrate creating a flow with Microsoft Power Automate that is triggered from the Create a Task in Project Online trigger event.

Custom harvesting task planner